Red Lake IHS Hospital

Mission Statement

The Mission of the Finance/Procurement Department is to provide efficient and effective direction and guidance in the overall management of the budget and acquisition process.

Scope of Service

Financial Management Specialist
     Accounting Services
     Responsible for overall budget
     Financial cost reporting
     Responsible for the overall financial objectives and policies of the Service Unit
     Plans and conducts studies of individual departments’ records
     Individually plans for the financing of new programs
     Verifies that obligations and expenditures occur on a timely basis
     Reports variations in excess of accepted funding limitation to activity managers
     Prepare data summaries for inclusion in routine and special reports on budget execution
     Tabulates cost data on individual projects

Budget Technician
     Prepares and maintains various managerial reports.
     Assist in preparation of department budget worksheets for review by managers and personnel.
     Prepare journal entries to adjust incorrect balances.
     Reconciles and corrects outstanding obligations.
     Maintains current funds available.
     Prepares salary and benefit summaries by budget category.
     Serves as Collection Agent.
     Federal Travel Administrator for GovTrip.
     Training and Support Specialist for UFMS.
     Assistant to Financial Management Specialist.

Purchasing Agent
     Including personal service contracts.
     Ensures that procedures used in the acquisition of small purchase are in compliance with the FAR Part 13.
     Reviews all purchases to ensure that all required information has been provided, description of product or service, funding availability, suggested sources, quantity required, date of delivery and signatures of authorized individuals.
     Performs market research, determines what type of contract; purchase, service, personal services or non-personal services to be used and also determines and selects appropriate clauses to incorporate into the contract.
     Prepares and assembles solicitations, contracts and supporting documentation into completed procurement package for review and approval by the Contracting Officer.
     Distributes solicitations and contracts, performs final review before distribution, and prepares administrative and incremental funding modifications to contracts.



Staff

A Staff of 3 maintains services Monday through Friday 8-5:00 pm.

     Financial Management Specialist
     Budget Technician
     Purchasing Agent